Constitution

CONSTITUTION OF THE GRANT COUNTY AMATEUR RADIO CLUB

ARTICLE I: NAME OF THE ORGANIZATION

The name of this organization shall be: GRANT COUNTY AMATEUR RADIO CLUB

ARTICLE II: PURPOSE OF THE ORGANIZATION

The purposes of this club shall be to accomplish the following to the best of the club’s ability:  to promote the advancement of amateur radio through the exchange of information and cooperation among members;  to promote radio knowledge, fraternalism, and good individual operating practices;  to conduct programs and activities intended to advance the general interest and welfare of amateur radio in the community;  to provide such public service communications as may be requested by official agencies;  and to provide assistance to those desiring to obtain an amateur radio license.  The club shall maintain and operate repeater facilities serving Grant County in order to provide emergency communications in Grant County as well as for the general use of licensed amateur radio operators.

The club shall be operated as a non profit organization.  All officers and members shall serve and function without compensation of any kind except for reimbursement of personal expenses incurred on behalf of the club as approved by the membership.

ARTICLE II: MEMBERSHIP

All persons interested in amateur radio shall be eligible for membership.  Membership shall be in one of the following categories:

a. Full Members: those members who possess a valid FCC amateur radio license and who have currently paid all dues owed to the club.  The full member is entitled to all rights and privileges of the organization, including voting and the holding of office.

b. Associate Members: those members who may or may not possess a valid FCC amateur radio license and who have currently paid all dues owed to the club.  The associate member is entitled to all rights and privileges of the organization except voting and the holding of office and the use of the phone patch on the repeater in the case of licensed members.

ARTICLE III: OFFICERS

The following officers of the club shall be elected by the vote of the membership and shall form the Executive Board: President, Vice President, Secretary, Treasurer, and Repeater Trustee.  Duties of the officers shall be as follows:

a. The President shall preside at all meetings of the Executive Board and all general meetings of the club, enforce the provisions of the club Constitution and Bylaws, appoint special committees, sign all official documents pertaining to club activities, and perform all other customary duties pertaining to the office of President.

b. The Vice President shall preside over meetings in the absence of the President, organize club activities such as contests and other functions for the operating benefit of the membership and to advance community interest and activity in amateur radio,  promote club and amateur radio through local news media, and perform other duties as assigned by the President.

c. The Secretary shall keep the Constitution and Bylaws of the club, keep a record of the proceedings of all meetings, keep an accurate list of all members and the status of each, preserve all papers, letters, and documents pertaining to the club excluding those charged to the safekeeping of the Treasurer, perform other duties customary to the office of Secretary.

d. The Treasurer shall be responsible for the maintenance and reporting of all financial records of the club, receive and dispense all funds of the club with the approval of the membership, maintain club financial accounts in a financial institution approved by the Executive Board,  present the financial records for inspection of the membership during club meetings and submit all financial records for audit at the end of the elected term and at other times as specified by the Executive Board, and complete and submit any financial reports and forms required by federal, state, or local governments.

e.  The Repeater Trustee shall be responsible for the proper operation and maintenance of all club repeater equipment in accordance with FCC rules and regulations and in keeping with the club purposes for such equipment, maintain proper records of all repeater activities and maintenance, appoint and chair a Technical Committee composed of club members assembled for the purpose of accomplishing the maintenance and operation of the club repeater equipment.  The trustee shall present regular reports to the club members regarding the status of the repeater equipment.

The Executive Board shall conduct the routine and necessary business of the club.  Meetings of the Executive Board shall be at the call of the President or by request of two (2) officers.  All actions of the Executive Board shall be reported to the membership at each scheduled club meeting.

Officers may be removed from office by a two thirds vote of the members present at a scheduled meeting held at least seven (7) calendar days following the publishing of the proposed removal. Such a proposal shall be considered to have been properly published by having been mailed or delivered to the entire list of full members.  The date of postmark shall be considered to be the date of publishing.  A proposal to remove an officer must be presented by no fewer than three full members and may only be presented during a scheduled meeting.

ARTICLE IV: ADOPTION AND AMENDMENTS

This Constitution and By Laws shall be adopted by a two thirds vote of those voting members in good standing of the Grant County Amateur Radio Club who are present at a scheduled club meeting held at least seven (7) calendar days following the publishing of this proposed Constitution and Bylaws.  The proposed Constitution and By Laws shall be considered to have been properly published by having been mailed or delivered to the entire list of voting members in good standing of the existing Grant County Amateur Radio Club.  The date of postmark shall be considered to be the date of publishing.

The Constitution may be amended by a two thirds vote of those full members present at a scheduled club meeting held at least seven (7) calendar days following the publishing of the proposed amendment(s) according to the procedure described above for adoption.  The By Laws may be amended by a majority vote of those full members present at a scheduled club meeting held at least seven (7) calendar days following the publishing of the proposed amendment(s) according to the procedure described above for adoption.

ARTICLE V: CLUB DISSOLUTION

This club may be disbanded or dissolved by a two thirds vote of those full members present at a scheduled club meeting held at least seven (7) calendar days following the publishing of the proposal to disband according to the procedures stated in Article IV.  If the club is disbanded, any tangible assets remaining, including all monies and equipment, must be donated to a  non profit amateur radio group or club providing public service to Grant County.  If no such group exists, the donation will be made to the closest such group within the State of Indiana.  Such donation will be made for the express and exclusive purpose of providing emergency communications for a community and not for the personal use by any one individual.

BY LAWS OF THE GRANT COUNTY AMATEUR RADIO CLUB

ARTICLE I: MEETINGS

Regular meetings will be held at 6:30 PM on the forth Tuesday of each month.  Special meetings shall be called by the President, by the Executive Board, or upon the request of three full members of the club.  All members shall be notified of the special meeting and the purpose for the special meeting by mail or other proper means at least seven calendar days prior to the meeting.  Business conducted at the special meeting will be limited to that pertaining to the purpose for which the meeting was called.  All meetings shall be conducted according to the current revision of Robert’s Rules of Order where they are applicable and not in conflict with the Constitution and By Laws of the organization.  Club business requiring approval of the membership shall not be conducted at any meeting unless at least one club officer is present.
Voting will be accomplished by poling those members present and voting and by adding to the count votes of members voting by written proxy vote.  A proxy must be in writing of any form and must identify the member voting by proxy, the member who is empowered to cast the proxy vote, and the specific proposal to be voted upon using the proxy.  All proxies must be presented to the Secretary at the beginning of the meeting.  Except where otherwise stated in the Constitution and By Laws, for a proposal to pass, it must receive at least a simple majority of the votes cast.

ARTICLE II: ELECTIONS AND OFFICER VACANCIES

All officers shall be elected at the regular meeting scheduled during the month of December and shall take office on January 1 of the following year.  Candidates for all officer positions shall be placed on the ballot by a nominating committee which shall be appointed during the regular meeting in October.  Additional nominations may be made by the membership at any time prior to the election.  No person shall hold more than one officer position at a time.  All officers shall serve for a period of one calendar year or for any portion of that calendar year.

In the event the office of President become vacant, the Executive Board shall appoint a new president from the remaining officers in the following order: Vice president, Secretary, Treasurer.  In the event none of these officer positions are filled, a special election shall be held at a regular or special meeting.  All other officer positions that become vacant shall be filled by appointment by the Executive Board.

ARTICLE III: DUES

Annual membership dues shall be twenty ($20.00) dollars for full members and ten ($10.00) dollars for associate members for the entire year. Any new members joining the organization after July 1 shall pay one-half (½)  of the annual dues. Dues are payable on or before January 1 of each calendar year.  A member who has not paid dues by January 1 will be removed from the membership roles until the full annual dues have been paid.

Dues for additional family members of a full member shall be five ($5.00) dollars per person, with a maximum of thirty ($30.00) dollars per household.

A member may be granted honorary, lifetime membership without dues for extraordinary service to the club or the amateur radio community.  A maximum of one lifetime membership may be granted each year.

Adoption:  This Constitution and By Laws of the Grant County Amateur Radio Club have been approved for adoption effective July 28, 1992.

Changes and Amendments:  Changes and amendments to this Constitution and By Laws of the Grant County Amateur Radio Club were approved September 26, 2000 and become effective January 1, 2001.